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ANDREW CARNEGIE LIBRARY
Comprehensive Policy Manual
Laura A. Johnson, Director of Library Services
Dr. Kelli Randall, Vice President for Academic Affairs
Dr. Anthony J. Davis, President

Livingstone College Mission Statement

 

Livingstone College is a private historically black college that is secured by a strong commitment to quality instruction, academic excellence, and student success. Through a Christian-based environment suitable for holistic learning, Livingstone provides excellent business, liberal arts, STEAM, teacher education, and workforce development programs for students from all ethnic backgrounds designed to promote lifelong learning and to develop student potential for leadership and service to a global community.

Revised September 17, 2019

Livingstone College is accredited by the Southern Association of Colleges and Schools Commission on Colleges to award certificates, associate, and baccalaureate degrees. Contact the Commission on Colleges at 1866 Southern Lane Decatur, GA 30033-4097 or call 404-679-4500 for questions about the accreditation of Livingstone College.

STATEMENT OF PURPOSE OF THE POLICY MANUAL

  1. To introduce the new staff members to the policies of the library and to the specific duties of each division. To promote accuracy and efficiency in each area.

 

  1. To encourage high-level professionalism attitudes and broaden the viewpoint of the staff in the interpretation of the objectives of the library and of the college.

 

  1. To help experienced staff members to systematize and organize their work effectively; refine procedures, eliminate duplications of duties and to determine the place of responsibility of all concerned.

 

  1. An administrative aid:

 

  1. To provide an effective medium for interpreting the library and its services to the administrative faculty.

 

  1. To promote efficiency through uniform procedure of routines and insure proper sequence of work. Lastly, to improve administrative organization in the library.

 

This manual will acquaint you with the procedures, policies, and regulations of the Andrew Carnegie Library, in order to promote efficiency in the fulfillment of the library’s mission. An understanding of its contents will insure high-level professional attitudes that broaden the perspective of staff with regard to the functional objectives of the library and of the College.

As an administrative resource, this manual is intended to provide an effective tool for interpreting the Andrew Carnegie Library’s purpose and services to its clientele, and to promote efficiency in the delivery of services through uniformity of procedure and work sequence.

Above all, it is hoped that the principles of service and efficiency outlined herein will motivate us all to embrace a high degree of professionalism as information providers.

    Statement of Purpose……..……………………………………………….2

 

Part I. ANDREW CARNEGIE LIBRARY INFORMATION

 

Historical Overview of the Andrew Carnegie Library………………………………...3

         Staff Roster …….……………...…………………………………...………………… 4

Mission and Goals………………………………………………………….….….……5

Livingstone College Andrew Carnegie Library/Organizational Chart……………..….6

Library Hours …………………………………………………………………….……7

Instruction and General Services ……………………………………..…………….…8

 

Part II. LIBRARY DEPARTMENTS

 

Library Administration……………………………………………………..…………10

Circulation Department……………………………………………………………….11

Reference Services Department……………………………………………………….12

Cataloging Services Department……………………………………………………....13

        W. J. Walls Heritage Hall ……………………………………………………………. 13

Technical Services Department………………………………………………….….…13

 

Part III. JOB DESCRIPTIONS

 

Director of Library Services……………………………..…………………………….15

Circulation Librarian/Administrative Librarian ……………………..……………..…16

Catalog Librarian/Systems Librarian………………………………………………….18

Reference Librarian/Instruction Librarian……………………………..………….…...18

        W. J. Walls Heritage Hall ……………………………………………………………. 19

Technical Services Manager………………………………………….……………….20

Student Library Assistants ………………………………………………………..…...21

 

Part IV. POLICY DOCUMENTS

 

Circulation Policy…………………………………………..………………………..…23

Interlibrary Loan Policy……………………………………………...…….…………...25

Cooperative Library Agreement Faculty, Students ………...………………………….28

Requesting Purchase/Gift of Materials..………………………….……….…….…...…30

Facility Use Policy …………………………………………..…..……………………..32

Collection Development……………………………….……..………………………....33

Preservation and Library Archives Policy……………….……………………………..39

Acceptable Use Policy ..………………………………………………………..….…... 41

Attendance and Work Schedule Policy….…………………….………..……………... 43

       Walk About Log Policy………………………………………………………..……..…44

       Laptop Loan Policy…………………………..……….….….………….…………….…45

Part V. APPENDICES

 

            Appendix A: Librarian’s Code of Ethics……………………………….…………...47

            Appendix B: Library Bill of Rights…………………………………….……….......48

                                  Intellectual Freedom Statement………………………...……….…....49

            Appendix C: Information Literacy Standards………………………………...….....52

            Appendix D: Library Standard Forms……………………………………………....54

  1. Interlibrary Loan………………………………………………………

  2. Guidelines for Submitting Academic Reserves/Request Form……….

  3. Library Orientation Request Form ………………………….

  4. Bibliographic Instruction Request Form ……………………

  5. Library Material Purchase Request Form for Faculty ………

Part I.

INFORMATION ABOUT THE ANDREW CARNEGIE LIBRARY

 

Historical Overview of Andrew Carnegie Library

 

                The Andrew Carnegie Library began in 1883, on the second floor of what was then known as Huntington Hall.  The three thousand volumes reported in the College’s catalog for 1884-85 formed the nucleus of a growing collection.  Professors and instructors of the College operated the library on a volunteer basis until Miss Victoria Richardson was appointed full-time librarian.

                Dr. W. H. Goler, President of the College, Dr. Booker T. Washington and Bishop George C. Clinton succeeded in securing $12,500.00 from Andrew Carnegie in 1905 for the construction of the first Library Building on campus, named in honor of its donor.  The facility was dedicated in 1908.

                Increased enrollment and expanding collections resulted in inadequate space.  A renovation and enlargement of the Andrew Carnegie Library building became necessary.  The first expansion in 1948 occurred due to a generous donation from the General Education Board.  The second expansion occurred in 1958, doubling stack capacity and seating space.  The third expansion occurred in 1968, again doubling stack and seating capacity.  This third addition also provided several luxuries, including carpeting for the floors, air conditioning and a new basement.

                The Andrew Carnegie Library is a vital part of the College’s mission as an institution of higher education.  The library offers direct services to patrons, collection development activities, instruction, programs and computer services.  Major areas of service include Cataloging, Reference, Circulation and Technical Services.

                The current collection contains at present over 50,000 volumes housed in general and reference stack areas.  A collection of monographs related to African American themes is housed in closed stacks, but the volumes are available for loan to patrons.  In addition, interlibrary loans make available to Andrew Carnegie Library patrons materials from across the country.  Cooperative borrowing agreements make the collections of several local colleges and universities available to students and faculty of Livingstone College.  A broad array of electronic resources makes additional information available to Andrew Carnegie Library clientele. 

                The ACL takes a proactive educational role in the campus community by organizing and providing individual and group instruction on the use of information resources, with special focus on electronic information available through the library’s online system, the internet and NC Live. The library has a seating capacity of 275 and is open 79 hours per week during the regular academic semester.  Staff members are on duty during all open hours to assist patrons who need help finding and using information.

 

ANDREW CARNEGIE LIBRARY (ACL), LIVINGSTONE COLLEGE

LIBRARY SERVICES, POLICIES, AND PROCEDURES

 

Professional Staff and Faculty

Laura A. Johnson.  Director of Library Services – extension 6029, ljohnson@livingstone.edu. Responsible for administering, implementing,  and developing the library program to support the curriculum, mission, and general educational objectives of the institution.  Collection development liaison to the Division of Mathematics and Sciences.

Gregory Hill. Circulation Librarian/Administrative Services Librarian – extension 6956, ghill@livingstone.edu. Assists the Director in the daily operation of the library, statistical reporting, and financial operations. Responsible for circulation management. Collection development liaison to the Division of Business and the MBA Program Contact.

Kim Allman. Catalog Librarian/Systems Librarian – extension 6325, kallman@livingston.edu.   Responsible for library system administration/technology, database management, cataloging, faculty reserves and electronic resources.  Collection development liaison to the Division of Liberal Arts and Humanities.

Joan Hill. Reference Librarian/Instruction Librarian – extension 6031, jhill@livingstone.edu. Responsible for maintaining the Reference Collection, interlibrary loan, library instruction and the promotion of information literacy. Collection development liaison to the Division of Education, Psychology, and Social Work.

Library Support Staff

Obadiah Johnson. Technical Services Manager – extension 6308, ojohnson@livingstone.edu. Responsible for Maintaining a clear inventory of the library’s resources, managing the library’s print periodical collection, physical processing of new acquisitions, maintaining equipment and working directly with the IT Department for technology issues.

 

 

STATEMENT OF MISSION AND GOALS

            The mission of the Andrew Carnegie Library is to support Livingstone College programs, academic excellence and student success by providing resources and services that support information literacy, instruction, research, global information and the cultural needs of the campus community in order to empower users to become lifelong learners.

The Andrew Carnegie Library’s Mission is accomplished through the following goals:

  1. To develop and maintain collections that reflect present and developing curricular programs and trends that contribute to the intellectual and cultural development of the library’s patrons.

  2. To promote and encourage faculty participation in the collection department process.

  3. To provide physical access to Library collections and resources in an environment suitable for research and study.

  4. To educate patrons of the Andrew Carnegie Library about the scope and organization of the collections, the services available as well as the bibliography and characteristics of the literature in various academic disciplines.

  5. To provide general assistance with the location and use of information resources available to patrons through onsite collections or access to information in electronic form.

  6. To maintain a qualified, service-oriented staff that strives to maintain current awareness of trends in the profession of information services.

  7. To promote and encourage increased use of the library through formal and informal contact with faculty, staff and students, as well as through publications and publicity about Library events and services.

  8. To utilize appropriate technology to improve services, expand the availability of information resources, and increase the efficiency of library operations.

  9. To maintain cooperative relationships and facilitate the sharing of information resources on a local, state, and national level.

  10. To provide access to the Andrew Carnegie Library’s collections and services for the community at large.

Program Learning Outcomes

PLO 1: To provide information literacy skills by providing at least two (2) opportunities for faculty, staff, and students to become familiar users of library resources at a 70% level of participation.

 

PLO 2:  To promote research and in depth learning by providing bibliographic instruction as requested by professors and instructors while also ensuring library staff are provided with opportunities for professional development.

 

PLO 3:  To ensure cooperative and collaborative relationships are maintained with peer institutions using the OCLC WorldShare Integrated System for interlibrary loan services and sharing of resources, utilized consultants and consortia.

 

PLO 4:   To ensure quality and appropriate learning resources and services that are consistent with accreditation requirements, the existing library collection will be strengthened  by 3% through the purchase of print and non-print materials to support the learning outcomes of the four (4) academic divisions of the College.

 

 

 

 

 

 

 

 

 

 

Org chart.PNG

Main Desk/Technology and Reference Help Desk

 

Extension 6330, The Help Desk/Circulation Desk is on the first floor and is staffed during regular business hours.

 

Library Hours – Regular hours unless otherwise posted for holidays and special events.

Monday – Thursday                8:00 a.m. – 10:00 p.m.

            Friday                                      8:00 a.m. – 5:00 p.m.

            Saturday                                  10:00 a.m. – 5:00 p.m.

            Sunday                                    3:00 p.m. – 10:00 p.m.

 

Between Sessions and Student Holidays – The library’s online resources may be accessed from off campus by current LC students, faculty and staff using any internet-capable device. The library is generally closed whenever classes are not in session, although limited open hours may be scheduled during breaks. A library calendar is posted on the website and library doors in advance of student holidays, breaks, and periods between sessions. The library resumes evening hours once classes begin.

 

Users Served – All current students in good standing are granted full library privileges. Students must have a valid ID for specific services.  Current faculty and staff are also granted full privileges.  Graduate students in the MBA program have full privileges which include the circulation of audiovisual materials and equipment, accessibility to special study areas, and extended circulation time.

 

 

INSTRUCTION AND GENERAL SERVICES

 

Library Instruction Program – LC librarians collaborate with classroom faculty to teach students to conduct effective academic research. Library instruction is available to classes in all departments and at all levels. Librarians particularly encourage faculty teaching freshman composition classes to schedule library instruction, introducing students to foundational research concepts early in their academic careers. Faculty teaching senior capstone classes and other research-intensive classes are also highly encouraged to collaborate with librarians. Faculty members are encouraged to arrange for library instruction, classroom demonstrations, and other library sessions through the Reference/Instruction Librarian. The librarians offer specific workshops for students in the MBA program.

 

Reference Services and Outreach

Reference Services – During regular library hours, a staff member offers face-to-face reference.  LC graduate and undergraduate students, faculty, and staff may also contact a librarian to make a specific appointment for a research consultation. All librarians have email addresses and contact numbers. See the “Library Staff Directory” above for specific contact information.

 

Library Liaisons – Specific library liaisons are assigned to academic departments to collaborate with classroom faculty on effective development and use of the library’s resources. Faculty may be contacted by their departmental liaison to assist with collection development and other library activities. See the “Library Staff Directory” above for specific library liaison assignments.

 

Faculty Development and Instructional Support Services – The librarians periodically offer professional development workshops and one-on-one consultations or as requested to help faculty effectively use library resources for teaching and research. Faculty members are encouraged to call the liaison for their division to make an appointment for individual help in developing materials that integrate technology or library resources into the curriculum.

 

Other User Services

Access to Electronic Resources – The library’s online databases can be accessed from any computer on the LC network. There is no charge to search the library’s databases. Current LC students, faculty, or staff may access the library’s online databases from off campus using the NC Live password. The library’s OPAC (online public access catalog) contains records for the library’s print resources as well as the library’s e-books and e-media. These electronic items may be searched and accessed via the OPAC.

 

Research Resources – The library offers research guides to assist students in research. These resources may be accessed from the library website or the circulation desk.

 

Publications – Research/subject guides, brochures, and point-of-instruction guides are routinely published. Print publications are available at the circulation desk and on the library’s website.

 

Photocopies, Faxes, Scanning and Printing – Faxing an item is a free service provided by the library.  Printing from the computer is also available.  Photocopying is accessed through the librarian.

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